Finance

A ledger that closes when you close

Double-entry accounting under everything. Sales, purchases and production post to the books as they happen, and a correction is a new posting, never an edit.

In every plan, from Tathven Books up

The books

Chart of accounts

Accounts classified four ways: category, class, type and nature. A customer’s balance is a sub-ledger under a control account, not a separate system.

Finance books per unit and year

One book for each unit in each financial year, with opening balances for accounts, parties and open bills.

Day book and ledgers

Account-wise debit and credit movement with a running balance, and a ledger for every party.

Voucher series

Numbering format and a live counter for each voucher type, administered as its own right.

Vouchers, invoices and posting

The screen computes nothing. Balances, numbering, tax and postings are decided by the server.

Every voucher type

Cash, bank, journal, contra, purchase, credit-note and debit-note vouchers, and their reversal.

Invoices raised in Finance

Tax invoices, credit notes, debit notes and supplier bills raised straight in the books — the way Tathven Books sells without the Sales module. Posting takes the next number, writes the double entry and raises the receivable; a posted invoice is cancelled, never edited.

GST worked out by the server

Place of supply decides CGST and SGST or IGST, and the tax is computed from the HSN or SAC code and frozen onto the line. Reverse-charge invoices are supported.

Posting rules an accountant can read

“How a credit sale posts” is configuration you can inspect and change, versioned, with a safe fallback so a bad edit cannot stop posting.

Automatic posting

A sale, a receipt or a goods receipt raises its voucher without anyone keying it again.

Money in and money out

Collections

Receive cheques, transfers and cash against open bills, match receipts to bills, and reverse a collection when it bounces.

Ageing from the due date

Receivables and payables in buckets — not yet due, 1–30, 31–60, 61–90 and over 90 days — measured from each party’s due date, as on any date you choose.

Supplier payments with TDS

TDS worked out at payment from dated rates and thresholds, including the no-PAN rate, with one withholding voucher per section and a reason for any override.

TDS returns

The deduction register, challans allocated to the deductions they paid, and each quarter’s Form 26Q or Form 140 working data for the return utility, with Form 16A or Form 131 data for TRACES.

Non-stock purchases

Order a service or an expense with GST; the bill is keyed on the order itself.

Ageing clearance

Write off stale supplier debits and take unclaimed customer advances to income once they pass the clearance period, approved by a second person.

Statements and analysis

Balance sheet and profit and loss

Both in the Schedule III format, computed together in one pass so the profit and the surplus in equity always agree — for the whole organisation or one column per unit.

Cash flow statement

Operating, investing and financing activities by the indirect method, built from each account’s movement over the year, with a reconciliation to the actual change in cash at the foot.

Cost centres

Your departments are the cost centres. Postings raised from source documents carry their department, and the report shows how much of income and expenditure is allocated.

Budgets

An annual budget for each account, compared with actuals as you go, with variance and the share consumed.

Finance reports

Ledgers, party statements, banking, tax and reminder letters, as PDF, CSV or Word.

The finance dashboard

Twenty-three widgets for position, profit, ratios, break-even and trends, each reading the same ledger.

Banking, assets and year end

Bank reconciliation

Upload the bank statement as an Excel file; the screen suggests matches on amount, date and reference for you to confirm.

Fixed-asset register

Asset classes with their cost, depreciation and charge accounts. Assets are created from approved goods receipts — freight shared into cost, input tax credit recorded — or brought in once from an opening register that must agree with the ledger.

Work in progress in the books

Material issued to production is carried as work in progress until the finished goods are received. A contractor’s bill clears the job-work accrual, unused material comes back out of WIP, and a report shows work in progress by order.

Production variances

When an order is complete, the machine time its runs actually took is costed and set against the conversion absorbed at standard, and the difference posts to a conversion variance account. An order closed short has the work in progress left on it written off to a production variance.

Depreciation

Your accountant’s depreciation schedule is checked against the register and posted as one journal for the year.

Month lock

Nothing posts, changes or reverses on or before the lock date — automatic postings included. A role can be allowed to post into a locked month, and every such posting is listed.

Year-end close

Readiness checks, the year’s result transferred to reserves, and closing balances carried forward as next year’s opening balances.

Finance change history

Every edit and deletion of a posted voucher line, finance invoice, budget or book setting: the value before, the value after, who and when. Filter it and export it.

A second lock on the books

A user must be given a finance book to see it at all. Cash, bank and journal rights are catalogued separately, so duties can be split by design.

Not yet in the product

Being built and not yet in the product. Ask us where each one stands.

Razorpay payment collection on your own Razorpay account, free in every plan.
A direct connection to your bank for statements and payment status.

Works with

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See Tathven Agentic ERP running on
your own numbers

Tell us what you run today. We will show Tathven Agentic ERP working on a sample of your own data, then send a written scope and quotation — not a brochure.