Every batch accounted for, from the API to the chemist’s shelf.
Formulations, APIs, excipients and packing material, by batch and expiry. Quality holds, certificates of analysis, recalls and first-expiry picking. Tathven Agentic ERP runs a pharma manufacturer or distributor in one system, with an AI assistant that never releases a batch on its own.
Tablets, capsules, liquids and topicals, made in-house or on loan licence.
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API and bulk-drug makers
Raw materials, intermediates and finished APIs by batch.
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Pharma distributors and stockists
Buying and selling by batch and expiry, on credit terms.
The pain points
And how Tathven answers each one
Batches, expiry and quality
1
A drug master that speaks pharma
The pain
Generic software has a “name” and a “price”. A pharma item needs its generic name, dosage form, strength, schedule, pack, storage and licence details, and they end up in a notes field nobody can search.
How Tathven solves it
The item screen carries the pharma fields: generic name, brand, dosage form, route, active ingredients with strength, pack and units per pack, Schedule G, H, H1 or X, prescription-only flag, drug licence number, WHO-GMP flag, DPCO flag, storage conditions and cold chain. Item types come ready for formulations, APIs, excipients, solvents, primary and secondary packing, and doctor samples. Scheduled and cold-chain items are classed A automatically, so they are counted and watched first.
2
Nothing is used until QC releases it
The pain
Raw material is used before its test results are in, or sits for a week because nobody knows it is waiting.
How Tathven solves it
Quality-controlled items arrive on hold and cannot be issued until a person with the clearance right releases them, in full or in part, with a written reason. A second person’s approval can be required. Every decision is journaled with who, when and why. Quality-check templates come ready for oral solid dosage release (assay, dissolution, friability and more), API receipt, excipient receipt and packing-material receipt, and you edit them to suit your own specifications.
✨ How the agentic ERP helps
Ask “which batches are waiting for a quality decision?” The assistant never releases a batch itself.
3
Certificates, out-of-spec results and CAPA
The pain
Certificates are typed from registers, a failed result is retested until it passes, and the same defect returns next quarter.
How Tathven solves it
Test results are recorded against versioned specifications, and the certificate of analysis prints from them. A batch cannot be released until every required test has passed. An out-of-spec result opens a laboratory investigation with the retest rules built in. Defect reports carry the root cause, corrective and preventive actions with owners and dates, and an effectiveness check. A Pareto view shows which defects keep coming back.
4
Expired stock, and the newest batch picked first
The pain
Batches expire on the shelf because the newest one was issued first. Near-expiry stock is found when it is too late to sell.
How Tathven solves it
Goods issue picks first-expiry-first, and expired batches are kept out of it. Expiry is worked out from the manufacture date and the item’s shelf life. A weekly mail lists the batches close to expiry, and a near-expiry view shows them at any time. Batch labels print as GS1-128 barcodes with the GTIN, batch, manufacture and expiry dates.
✨ How the agentic ERP helps
Ask “which batches expire in the next 60 days, and where are they?”
5
A recall that takes days
The pain
A batch is recalled. Finding every stockist and chemist who received it takes days.
How Tathven solves it
Search by your batch number or the supplier’s batch code. The recall view traces the batch through issues and orders to every customer and parcel it reached. Rejected batches go back to the supplier as a purchase return.
Production and costing
6
Formulas, batches and contract manufacturing
The pain
The formula lives in a spreadsheet, material is issued by memory, and a batch made by a loan-licence partner is tracked on challans.
How Tathven solves it
Each product has a bill of materials. Production orders issue the materials and receive the finished batch, linked to the input batches it used. A job order sends work to an outside manufacturer, with material issued against it and the balance returned. Shop-floor runs record good and rejected quantities.
7
What a batch really costs
The pain
API and packing prices move, and the standard cost on file is a year old.
How Tathven solves it
Costing orders work out the cost of a batch from the bill of materials, job rates, wastage and overhead, and set the item’s cost and price once approved. The cost-drift view compares the actual cost of completed orders with the standard and flags what has moved.
✨ How the agentic ERP helps
Ask “which products has cost drift flagged?”
8
Running short of an API
The pain
An API with a long lead time runs out and the line stops.
How Tathven solves it
Material planning works out what open orders need against stock and open purchases, and proposes purchase and production orders for you to confirm. Reorder suggestions reach the buyer before stock runs short.
✨ How the agentic ERP helps
Ask “what should I reorder this week?” and the assistant prepares the purchase order for you to confirm.
Sales, GST and control
9
Stockists, chemists and hospitals on credit
The pain
Every stockist has different terms, and goods leave before anyone checks the money.
How Tathven solves it
Every buyer has its own credit days and limit. An order is cleared for dispatch only when it is paid, or when the buyer is on credit terms and within them. Discount schemes are set once and attached to the buyer. A carrier dispatch cannot be saved without its tracking number, and returns are recorded as returns.
10
GST and the books
The pain
Medicines, APIs, packing and services carry different GST rates, and returns are typed by hand.
How Tathven solves it
A pharma HSN catalogue sets the rates for medicines, APIs, excipients and packing. GST returns (GSTR-1, GSTR-3B and the annual return) are built from the tax ledger. Purchases are reconciled against GSTR-2B, and a filed month is frozen.
11
“Who approved this?”
The pain
An inspector asks who released a batch or changed a record.
How Tathven solves it
The approval matrix decides who approves what, with a second person where you require one. Electronic signatures can be switched on for each document type: the signer re-enters their password and states what the signature means. Batch decisions are journaled, and change history keeps the old and new values of audited records.
12
An assistant that knows the rules
The pain
In a regulated business, nobody wants software that acts on its own.
How Tathven solves it
Tathven’s AI assistant answers from your own data, within your own access rights:
batches on hold;
near-expiry stock;
recalls;
cost drift.
It can prepare a purchase order or a schedule change, and move documents through approval, each on a card you confirm. It never releases a batch or signs, and documents that need an electronic signature cannot be prepared by it at all.
Feature by feature
What you get
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Pharma item master
Generic name, dosage form, strength, schedule, Rx flag, drug licence number, storage and cold chain.
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Quality holds
Release by a named person with a reason, second-person approval, decision journal.
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Specs and certificates
QC templates for OSD release, API, excipient and packing; certificate of analysis; out-of-spec investigation; CAPA.
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Batches and expiry
First-expiry picking, near-expiry mails, GS1-128 labels, recall to customer.
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Production
Bills of materials, production orders, contract manufacturing by job order, shop-floor runs.
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Costing and planning
Costing orders, cost drift, material planning, reorder suggestions.
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Sales
Credit terms and dispatch rules, discount schemes, returns.
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Tax and control
Pharma HSN catalogue, GST returns from the ledger, approval matrix, optional e-signatures, change history.
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Agentic ERP
An assistant that answers and prepares, and never releases or signs.
Tathven Agentic ERP
Start with your next batch.
Bring your formulas, your specifications and your stockists. Tathven Agentic ERP brings the rest. Choose Inventory or Manufacturing, and grow without changing systems.
